Question 1

What is ApkaOS?

Accepted Answer

ApkaOS is an AI-powered School Operating System for Indian schools, the next step beyond a traditional school ERP. It brings students, attendance, fees, admissions, WhatsApp and SMS communication, ID cards, reports and AI insights into one web app that works on any phone, tablet or computer. Plans start at ₹999 per month.

Question 2

Does ApkaOS work for CBSE, ICSE and state board schools?

Accepted Answer

Yes. ApkaOS works for schools of every board across India, including CBSE, ICSE and state board schools. You set up your own classes, sections, subjects, exams and fee heads, so ApkaOS follows the way your school already runs.

Question 3

How much does ApkaOS school management software cost?

Accepted Answer

ApkaOS costs ₹999 per month on Starter, ₹2,499 per month on Growth and ₹3,999 per month on Pro, or ₹4, ₹7 or ₹12 per student per month, whichever is higher. Enterprise pricing for school groups and trusts is custom. All prices are exclusive of 18% GST.

Question 4

How is the monthly bill calculated?

Accepted Answer

Your monthly bill is the plan's starting price or the number of students multiplied by the per-student price, whichever is higher. For example, on Starter a school with 150 students pays ₹999, because 150 × ₹4 = ₹600 is lower. A school with 500 students pays 500 × ₹4 = ₹2,000 per month.

Question 5

Is GST included in ApkaOS pricing?

Accepted Answer

No. All ApkaOS prices are exclusive of 18% GST, which is added to your invoice. For example, the Starter price of ₹999 per month becomes ₹1,178.82 per month with GST. Every bill comes with a GST invoice.

Question 6

Which ApkaOS plan is right for my school?

Accepted Answer

Choose Starter if you are a small school with one campus that needs students, attendance, fees, admissions and parent messaging. Choose Growth for reports, AI and payroll across up to 2 branches. Choose Pro for predictions, automations and School Twin across up to 5 branches. Choose Enterprise if you run a school chain or trust.

Question 7

Is there a free trial of ApkaOS?

Accepted Answer

Yes. Every ApkaOS plan starts with a free trial, so your team can try it on your own school's data before paying. You can import your students and staff from Excel during the trial.

Question 8

What are message credits and how many do I get?

Accepted Answer

Message credits are used to send WhatsApp and SMS messages to parents and staff, such as absent alerts, fee reminders and circulars. One WhatsApp message or one SMS part uses one credit, and email is free. Starter includes 3,000 credits per month, Growth includes 7,500 and Pro includes 16,000.

Question 9

What happens if my school runs out of message credits?

Accepted Answer

If your school runs out of message credits, new WhatsApp and SMS messages cannot be sent until more credits are added. Our team can add extra credits to your account. Emails keep going out, because they do not use credits.

Question 10

What are AI credits?

Accepted Answer

AI credits are used by AI features such as Ask ApkaOS, AI search, AI alerts and the AI-written Daily School Brief. Growth includes 8,000 AI credits per month and Pro includes 20,000. AI credits renew on the 1st of every month.

Question 11

Does the Starter plan include AI?

Accepted Answer

No. Starter does not include AI features or AI credits, but it does include a basic Daily School Brief that shows what needs attention each morning. To use Ask ApkaOS, AI search, AI alerts and the AI-written brief, choose Growth or Pro.

Question 12

Can we manage multiple school branches in ApkaOS?

Accepted Answer

Yes. Starter includes 1 branch, Growth includes 2 branches and Pro includes 5 branches, all managed from one account with a branch switcher. School chains and trusts that need more branches can choose Enterprise, which has unlimited branches.

Question 13

How much storage does each plan include?

Accepted Answer

Starter includes 20 GB of storage, Growth includes 50 GB and Pro includes 200 GB. Storage holds student photos, documents, school logos, fee receipts and ID cards. Enterprise plans get custom storage.

Question 14

Can parents pay school fees online with ApkaOS?

Accepted Answer

Yes. ApkaOS sends Razorpay payment links to parents on WhatsApp or SMS, and each payment is matched to the student's fee record automatically. The money goes directly to your school's own Razorpay account. You can also record cash payments and print PDF receipts.

Question 15

Do teachers and parents need to install an app?

Accepted Answer

No. ApkaOS works in the browser on any phone, tablet or computer, so teachers can mark attendance from their phone without installing anything. Parents receive attendance alerts, fee reminders, payment links and circulars directly on WhatsApp and SMS.

Question 16

Can we import our existing student data?

Accepted Answer

Yes. On every plan, you can import students and staff from Excel. The setup wizard also creates your academic year, classes, sections, subjects and fee heads, so your school can start using ApkaOS quickly.

Question 17

Can we change or upgrade our plan later?

Accepted Answer

Yes. You can upgrade or change your plan anytime from the Plan & Billing page inside ApkaOS, or ask our team to do it for you. The new price applies from your next bill.

Question 18

How do we pay for our ApkaOS subscription?

Accepted Answer

You pay for ApkaOS through a secure Razorpay payment link sent with your GST invoice. The Plan & Billing page shows your current plan, usage, invoices and any amount due, with a Pay now button.

Question 19

Is our school's data safe with ApkaOS?

Accepted Answer

Yes. Each school's data is isolated at the database level, so no other school can see it. Files are stored privately and opened only through secure, time-limited links. Roles and permissions control who sees what, admins can turn on two-factor sign-in, and every important change is recorded in an audit log.

Feature	Starter	Most popularGrowth	Pro	Enterprise
Price
Starting price per month	₹999	₹2,499	₹3,999	Custom
Per student per monthCharged when it is higher than the starting price	₹4	₹7	₹12	Custom
Limits
Branches	1	2	5	Unlimited
Storage	20 GB	50 GB	200 GB	Custom
Message credits / month	3,000	7,500	16,000	Custom
AI credits / month	Not included	8,000	20,000	Custom
Core school management
StudentsProfile, guardians, siblings, documents, promotion	Included	Included	Included	Included
AttendanceStudent and staff attendance, absent alerts to parents	Included	Included	Included	Included
FeesStructures, installments, concessions, receipts, Razorpay links, defaulters	Included	Included	Included	Included
CommunicationWhatsApp, SMS, email, templates and delivery logs	Included	Included	Included	Included
Student ID cardsBulk printing, QR verification, reprint tracking	Included	Included	Included	Included
DashboardKPIs, trends and recent activity	Included	Included	Included	Included
Admissions CRMEnquiry form, lead pipeline, follow-ups, convert to student	Included	Included	Included	Included
Exams and marks	Included	Included	Included	Included
Report cards	Included	Included	Included	Included
Timetable	Included	Included	Included	Included
Homework	Included	Included	Included	Included
Print AgentOne-click printing of ID cards and receipts	Included	Included	Included	Included
Reports, attendance and payroll
ReportsStandard reports with Excel export	Not included	Included	Included	Included
QR attendance	Not included	Included	Included	Included
TC generationTransfer Certificates in board-ready formats	Not included	Included	Included	Included
PayrollLeave, salary register and payslips	Not included	Included	Included	Included
Advanced PayrollPF, ESI, TDS or Tally export	Not included	Not included	Included	Included
AI
Ask ApkaOS and AI searchAIAsk questions about your school's data in plain English	Not included	Included	Included	Included
Daily School BriefA morning summary of what needs your attention. Written by AI on Growth and above	Basic	Included	Included	Included
AI alerts and Action QueueAIRecommendations you approve, then ApkaOS executes and tracks	Not included	Included	Included	Included
Teacher CopilotAI	Not included	Included	Included	Included
AI quizzesAI	Not included	Included	Included	Included
School Knowledge BaseAI	Not included	Included	Included	Included
Specialised AI agentsAI	Not included	Not included	Included	Included
AI Document IntelligenceAIOCR, data extraction, missing-document detection	Not included	Not included	Included	Included
Academic IntelligenceAITopic-level insights on student performance	Not included	Not included	Included	Included
Intelligence and automation
Predictions v2Fee defaulter risk, attendance risk, lead score, collection forecast	Not included	Not included	Included	Included
Advanced and ML predictions	Not included	Not included	Included	Included
AutomationsWHEN → THEN rules, e.g. message parents after 3 absences	Not included	Not included	Included	Included
Visual automation builder	Not included	Not included	Included	Included
School TwinWhat-if planning for fees, growth and staffing	Not included	Not included	Included	Included
School Twin v2Multi-year projections and saved scenarios	Not included	Not included	Included	Included
Integrations and support
Integrations Marketplace	Not included	Basic	Included	✓ + Custom
Support	Email	Email + WhatsApp	Priority	Dedicated manager
Onboarding and data migration	Self (Excel import)	Assisted	Assisted	Done for you

One school OS.
Plans that grow with your school.

Starter

Growth

Pro

Enterprise

Included in every plan

Secure login and 2FA

Roles and permissions

Audit log

Setup wizard

Excel import

Academics

Staff

Plan and billing

Compare all features

Frequently asked questions about ApkaOS pricing

Ready to Run Your School Smarter?

One school OS.Plans that grow with your school.